Welcome to our MINDBODY friends

Instinctive Notes is the MINDBODY App you wish you had when taking your notes. Add our compliant note taking to MINDBODY, one of the best practice management systems out there, and watch your productivity take off.

Your practice will benefit from:

  • Compliant note taking out of the box
  • Fastest note taker available
  • Complete client history all in one place
  • Front desk productivity built right in
  • Seamlessly integrated with Cliniko
  • Secure and safe processing and data

Instinctive Notes is tailored specifically for chiropractors, and even caters for the specialities within the profession. It’s fast, detailed, and can be used any time, anywhere, on iPhone or iPad.

Key features of Instinctive Notes

Instinctive Notes is packed with features to get you up and running quickly and have you taking fast and compliant notes every day.

Here are just a few of them:


  • Compliance features built into every note
  • Missing notes list so you never miss a note
  • Auto technical data compliance in the background


  • Fast native iOS Application
  • Touch codes and lists for quick entry
  • Copy forward previous details avoids re-keying notes
  • Customisation to suit your practice
  • Time saving iOS shortcuts


  • SOAP notes to capture all types of consultations
  • Prominent medical alerts at the point of note taking
  • General notes for all other patient information
  • Document attachments for any external information
  • Everything all together in one place


  • Review patient information at the front desk
  • See patient schedules vs appointments booked
  • Review practitioner missing notes for compliance
  • Record medical alerts
  • Record patient general notes
  • Upload and manage attachments

How does it all work

Using the MINDBODY API, which allows secure access to MINDBODY, Instinctive Notes utilises your MINDBODY data to enhance the MINDBODY experience.

Automatic Sync

You want the information you already have in MINDBODY to be available without having to think about it. Instinctive Notes collects MINDBODY data every five minutes during the working day so that your client and appointment lists in the Instinctive Notes app are up to date.

We download Staff, Clients, Locations, Products and Appointment Types every night from MINDBODY.

Today's appointments are synchronised every five minutes, tomorrow's appointments every hour and the rest of the week's appointments overnight.

Whatever data you need for your notes it will be available in Instinctive Notes when you need it, all without rekeying.

Just tap to refresh

That's all you have to do to get all your MINDBODY data into the Instinctive Notes App.

Your appointments are listed direct from MINDBODY. Any updates, cancellations or no shows will be automatically processed from the list.

Appointment type colours can be set against your MINDBODY appointment types to let you know exactly why you are seeing each of your clients.

It couldn't be easier.

Seriously Easy to Set Up

You've been there before. Promises of tight integration between products just don't stack up. Configure this, load that. Spend time keeping it all running. Your time is just too valuable to waste.

You want to get up and running as quickly and easily as possible. So that's why we leverage all the information you already have in MINDBODY to streamline the setup process.

All you need to do is enter your MINDBODY Site, click the MINDBODY activation link and the select the practitioners and assistants you would like to add to Instinctive Notes. By the time you have logged into the Instinctive Notes App on your iPhone or iPad your appointments will already be available.

Import Note History

If you have your historical notes in another system which can export to CSV/Excel then you can get them imported into Instinctive Notes to have all your history in one place.

Provided your export can match the practitioner, client and time you recorded the note you can send the detail to us to load them up.

Please note there is an additional fee for uploading note history.

Try Instinctive Notes today

Instinctive notes has simple pricing. Just $39 base service per month + $10 per additional practitioner per month.
The MINDBODY Integration has an additional $20 per month fee.

No credit card required. Try our full feature set for 30 days.

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